RHLL BOARD MEETINGS & MINUTES

The Raleigh Hills Little League has a long standing tradition of parent involvement and support. All members of the Raleigh Hills Little League Community are welcome to participate in our monthly Board Meetings.

Location: Offices of Hagen, O'Connell & Hval LLP, 8555 SW Apple Way, Suite 300, Portland, OR 97225
Time: 6:30pm
Date: Typcially the third Thursday of the month

Past RHLL Board Meeting Minutes

 
RHLL BOARD VOLUNTEERS & ADMINISTRATIVE CONTACTS

RHLL ADMINISTRATION CONTACT - Call us at 971-217-7455 and leave a message if you have any questions. Someone will call you back within 72 hours during the season. For a faster response, please email RHLL Administration at raleighhills@gmail.com

RHLL MAILING ADDRESS
PO Box 25762
Portland, OR 97298

2017-18 RHLL BOARD MEMBERS:

Spencer Hodes, President/Fundraising


Matt White, VP Baseball, Scheduling/Field Coordinator


Gregg Austin, Treasurer


Steve Hval, Secretary


Kami Lemke, Safety Coordinator


Erin Westhaver, Registration Coordinator


Maureen McGrain, Player Agent


Erik Walcott, Communications


Wayne Berry, Equipment Coordinator


Josh Unruh, Uniform Coordinator


Kristen Eilers, Juniors Coordinator, Advisor to Player Agent


Jim Campbell, Alpernose Volunteer Coordinator

Darren Gillenwater, At Large Advisor

Steve Pringle, Field Maintenance Coordinator


David Post, Advisor


Lenny Glinksy, Head Umpire

 
BOARD AND OFFICER RESPONSIBILITIES

Updated October 2014

PRESIDENT

  • Set schedule, agenda for board meetings
  • Recruit, nominate and advise board members and officers
  • Represent league with District 4 + other outside constituencies
  • Develop, update annual league calendar, and ensure timelines are being followed
  • Pursue policies to expand league participation
  • Along with VP Baseball and player agent, select post season managers
  • Oversee postseason team selection

TREASURER

  • Prepare annual budget for board approval
  • Recommend participation fee structure for board approval
  • Manage banking, accounts payable and receivables, and monthly financial reporting to board
  • Prepare and submit any required financial documents to Little League, Inc.

SECRETARY

  • Ensure Charter, league information, and other documents submitted to Little League Inc.
  • Maintain minutes and notes for all board meetings; send to board following each meeting
  • Maintain database of key league documents
  • Ensure proper execution of annual meeting, board elections

VP BASEBALL

  • Ensure effective fielding of teams at all levels - TB through juniors
  • With President, coordinate interlock partnerships with other leagues
  • Coordinate pre-season coaches' clinic
  • Assist registrar with recruiting managers, as needed
  • Assist player agent with effective execution of AAA and Majors try outs
  • Oversee, along with Player Agent, AAA and Majors drafts
  • Coordinate with TB, A, and AA Commissioners to ensure best practices
  • Along with player agent, promote postseason participation
  • Along with President, select post season managers
  • Participate in postseason team selection
  • Serve as or designate a Fall Ball D4 liaison

PLAYER AGENT

  • Serve as an advocate for interests of all players
  • Oversee and coordinate pre-draft AAA and Majors player try outs
  • Coordinate team drafts and team selections: Spring, Summer and Fall seasons
  • Coordinate, along with VP Baseball, AAA and Majors drafts
  • Oversee, along with President, post season team selection

REGISTRATION COORDINATOR

  • Oversee process of player registration: Spring, Summer and Fall baseball
  • Coordinate with Communications/Promotions coordinator player registration
  • Ensure proper team formation at TB, A and AA levels
  • Ensure rosters uploaded to Little League, Inc.
  • Coordinate with Treasurer on management of account receivables
  • Make recommendations to board for financial aid

SCHEDULING/FIELD COORDINATOR

  • Serve as THPRD and Alpenrose facilities liaison
  • Develop practice and game schedules for all levels
  • Serve as liaison with league/D4 umpires

EQUIPMENT/UNIFORM COORDINATOR

  • Oversee management of equipment and storage shed
  • Manage distribution and return of all equipment, uniforms (regular, post and Fall ball)
  • Make recommendations to board for purchase of equipment and uniforms
  • Execute pre-season purchase of new equipment and uniforms
  • Ensure RHLL brand is universally applied and maintained on all uniforms and equipment
  • Ensure all RHLL fields have on-site maintenance equipment

SAFETY COORDINATOR

  • Coordinate preparation and submission of annual safety report to Little League
  • Ensure that all managers and coaches have completed appropriate safety trainings/seminars
  • Ensure that all managers and coaches have completed and pass background checks
  • Ensure that all RHLL fields have appropriate, on-site, first aid equipment

COMMUNICATIONS/PROMOTIONS COORDINATOR

  • Manage league website and all outbound communications to league managers, coaches and families
  • Ensure that RHLL website is current with information and tools for managers, coaches, parents
  • Coordinate promotion of RHLL registration (schools, signage, emails, social media, events, other)
  • Ensure RHLL brand and logo is universally applied and maintained on uniforms, materials etc.
  • Manage any promotions or sale of RHLL branded clothing or other items

SPONSORSHIPS & FUNDRAISING COORDINATOR

  • Secure and coordinate all corporate and personal contributions to RHLL - cash and in-kind

GAME EXPERIENCE/SPECIAL EVENTS COORDINATOR

  • Coordinate Opening Day and Alpenrose Day activities
  • Coordinate recruitment of volunteers for Alpenrose activities: Friday concessions, Storybook Lane
  • Coordinate use of RHLL public address systems for non Alpenrose games
  • Initiate ideas and events to enhance the overall game experience for kids and families

VP SOFTBALL

  • Coordinate all aspects of softball activities
  • Represent RHLL with D4 and other constituencies

T-BALL COMMISSIONER

  • A TB manager, selected by the VP of Baseball, to serve as a liaison between board and TB managers and coaches
  • Coordinate pre and mid -season meeting of managers to determine best practices
  • Help encourage participation by TB managers and coaches in safety, training and other events

A BASEBALL COMMISSIONER

  • Same - see above

AA BASEBALL COMMISSIONER

  • Same - see above